Creating an ASL interpretation checklist

Paper, pen, ASL provider resources

1. Identify ASL Interpretation Needs— Outline specific ASL requirements for your event, such as the number of interpreters needed, their availability, and whether specialized skills (e.g., legal or technical terminology) are required.— Determine key moments where ASL interpretation is essential, such as presentations, Q&A sessions, or networking opportunities.2. Create an ASL Services Checklist— Draft a step-by-step checklist for securing and setting up ASL services, including:◦◦◦ Researching and booking qualified interpreters.◦◦◦ Confirming interpreter availability and contracts.◦◦◦ Sharing event details, schedules, and relevant prep materials with interpreters in advance.◦◦◦ Arranging necessary technical setups, such as microphone access, camera positioning, and live stream integration for virtual events.3. Integrate ASL into Onboarding and Planning— Incorporate ASL considerations into contributor onboarding by:◦◦◦ Requesting prep materials early from contributors to provide interpreters adequate preparation time.◦◦◦ Educating contributors on best practices for presenting with ASL interpretation (e.g., pacing, avoiding jargon, and clear communication).◦◦◦ Embed ASL into your event planning by assigning specific roles for ASL coordination and ensuring it’s part of the run-of-show.4. Assess Communication Outputs and Event Impact— Evaluate how ASL interpretation will influence your event communications at each stage, for example:◦◦◦ Initiation: Ensure marketing materials, registration forms, and event announcements highlight the availability of ASL services to attract diverse participants.◦◦◦ Planning: Adjust timelines to accommodate the additional layer of preparation required for ASL, such as securing interpreters and preparing materials.◦◦◦ Execution: Coordinate closely with interpreters during the event to ensure smooth transitions and effective communication.◦◦◦ Monitoring: Gather real-time and post-event feedback from attendees and interpreters to address any issues immediately.◦◦◦ Closure: Include ASL considerations in your post-event evaluation to identify successes and areas for improvement.

Ensures ASL services are not only included in events, but a step toward improving the organization’s overall accessibility.