Core Skill Development: Learn how to initiate the process of booking ASL interpreters effectively, focusing on essential details such as event type, format, and audience needs.Accessibility Mindset: Understand ASL interpretation as a baseline for equitable engagement, while considering broader accessibility needs for diverse audiences.Practical Application: Create actionable tools such as a budget, a checklist for booking ASL services, and a polished email template.
Laptop, budget sheet, email draft.
1. Understand the Context—— Reflect on why ASL interpretation is critical to your event’s accessibility. Discuss with participants how this service ensures Deaf and HOH individuals can engage fully and meaningfully in tech literacy and accessibility workshops.—— Frame this as a starting point for a broader commitment to accessibility, including considerations for mobility, vision, neurodiversity, and cultural inclusivity.2. Research Costs and Services—— Search for local and virtual ASL service providers. Resources include Deaf-led organizations and platforms like Maple Communications or TSLIS.—— Note cost structures, including hourly rates, travel expenses for in-person events, and potential surcharges for evening or weekend sessions.3. Plan Your Budget—— Use a sample budget sheet to calculate costs for interpreters based on event length, mandatory breaks, and additional needs (e.g., multiple interpreters for long sessions).—— Allocate funds for ASL services as a non-negotiable expense. Reflect on how this changes your perspective on prioritizing accessibility in overall event planning.4. Gather Key Information—— Compile the details needed to book an interpreter, such as:◦ Event Type: Panel, talk, or workshop?◦ Location: Online (platform) or in-person (venue accessibility).◦ Date/Time: Including time zone for virtual events.◦ Audience and Topics: Technical or general? What context does the interpreter need to prepare effectively?◦ Recording: Will the interpreter appear in the recording? For what purpose?5. Draft Your Email—— Create a professional and concise email to request ASL services. Include all key information to reduce back-and-forth communication. Example structure:◦ Subject Line: Request for ASL Interpretation for [Event Name/Date]◦ Introduction: Briefly describe the event and its audience.◦ Key Details: Provide event type, date, time, location, topics, and recording information.◦ Request: Ask for availability and a cost estimate.6. Discuss Broader Accessibility—— Reflect on how ASL services are part of a larger accessibility framework. Consider how you might expand access, such as by providing captions, tactile interpreters for Deaf-Blind participants, or plain-language materials for neurodivergent audiences.
This exercise helps participants understand the foundational role of ASL interpretation in accessibility planning, emphasizing its importance beyond compliance. By framing it as a stepping stone, it encourages organizations to rethink their approach to accessibility, embedding equity into all aspects of their work. This shift leads to more robust, justice-centered practices that prioritize the leadership of marginalized communities.